Overview

Well done! You have designed an integrated BRiE model - it is now time to pilot it.

While the BRiE model has been designed for scale from the outset, it needs to be tested to determine it's effectiveness in the field and to refine it before scale. The testing process will involve continuous improvement of the model by conducting ongoing monitoring and evaluation to ensure that end-user/customer feedback is incorporated, and subsequent changes/improvements are made based on feedback.  

In this step, you will:

  • Define the parameters of the pilot  
  • Develop tools to support the pilot 
  • Conduct an end-to-end walk through the BRiE process and review
  • Identify training requirements to support the BRiE process
  • Rollout the pilot and conduct continuous monitoring and evaluation of the pilot

Steps

Iterative Pilot Approach

Consider testing priority components of the BRiE model first and build on the success and learnings of these limited tests. E.g.

  • Test the birth registration process in stages i.e. data collection for one day, then review; delivery of forms from point of collection to point of processing etc.
  • Test the messages you have developed with end-users - are they clear? Do they resonate?

Avoid a big bang approach (testing everything at one time) and the associated risks.

Step 1

Define scope of testing / limited implementation area:

  • Which sites in which locations will be included in testing? Consider including sites where MVPs were conducted in Design 2. Design Processes (Supply).
  • Why have these sites been selected for inclusion in testing?
  • Which sites will be used for initial testing, considering supportiveness and capacity of staff?
  • What components of the model will be tested and when?

Step 2

Using the process map defined in Design 2. Design Processes (Supply), work with key stakeholders to translate this into a practical set of tools that will support in testing the process. This will include:

  • Clear list of roles and responsibilities for each actor.
  • Creation of SoPs for each responsible actor to use to conduct the steps they are responsible for - the SoPs should clearly highlight timeframes for each step in the process and how and when hand-off points will work.
  • Forms required to complete the process (these should be existing official forms if they already exist and cater for the affected population).

Step 3

Conduct a walk-through of the end-to-end process at one site, with all involved actors. This will help to:

  • Identify potential nuances in the process that need to be updated, to better reflect realities on the ground.
  • Identify possible challenges when responsibilities are passed on from one actor to the next. 
  • Clarify roles and responsibilities.
  • Identify any potential risks within the process

Step 4

Review experiences from the walk-through with involved actors. Update the process map and SoPs to reflect required changes based on lessons learnt.

Step 5

Define the pilot approach by completing the Pilot Approach Template.

Step 6

Define the training approach by completing the Training Approach Template, considering:

  • Who needs to be trained?
  • What training is required/topics need to be covered?
  • How long should the training last?
  • How many people should take part in each training session?
  • How many trainers are required per session?
  • How will you get the most out of the attendees?
  • Where will the training be?
  • How will you evaluate the attendees each day / end of the training?
  • How do we continue to build people’s capacity after initial training?

Monitoring & Evaluation

Ensure that a comprehensive M&E framework is developed in order to monitor the effectiveness of the BRiE model and its potential for adoption as a “go-to” birth registration model for emergency situations at the national level.

Step 7

Rollout the BRiE Model to all defined locations.